AHOY! European Social Web Day 2025

1. Introduction

Welcome to the AHOY! European Social Web Day conference website. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website and services. We are committed to protecting your privacy and ensuring the security of your personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable German and EU data protection laws.

AHOY! European Social Web Day is organized by Korfmann Ventures UG (haftungsbeschränkt), located at Parkallee 7, 20144 Hamburg, Germany. For the purpose of this Privacy Policy, we will refer to ourselves as "we," "us," or "AHOY!".

2. Data Controller

The data controller responsible for the processing of your personal data is:

Korfmann Ventures UG (haftungsbeschränkt)
Parkallee 7
20144 Hamburg
Germany
Email: ahoy@ahoysocial.eu

3. Personal Data We Collect

We may collect and process the following categories of personal data:

Contact Information: Name, email address, phone number, organization, job title, and other information you provide when registering for the conference or subscribing to our newsletter.
Technical Information: IP address, browser type and version, operating system, device information, time zone setting, browsing actions, and patterns when interacting with our website.
Usage Data: Information about how you use our website, products, and services.
Communication Data: Information provided in communications with us, including emails and feedback forms.

4. How We Collect Your Data

We collect data through various methods:

Direct Interactions: When you register for the conference, subscribe to our newsletter, or communicate with us.
Automated Technologies: When you interact with our website, we automatically collect technical data about your device and browsing actions.
Third Parties: We may receive personal data from various third parties, including our service providers for ticket sales (Ti.to), newsletter management (Buttondown), and website hosting (Cloudflare).

5. How We Use Your Data

We use your personal data for the following purposes:

To manage your registration and participation in the conference
To provide you with information about the conference and related events
To send you updates and newsletters if you have subscribed
To improve our website and services
To ensure the security of our website
To comply with legal obligations

We process your personal data based on one or more of the following legal grounds:

Your consent
Performance of a contract with you
Compliance with legal obligations
Legitimate interests

6. Third-Party Service Providers

We use the following third-party service providers who may process your personal data:

6.1 Buttondown (Newsletter Service)

We use Buttondown to manage our newsletter subscriptions and communications. When you subscribe to our newsletter, your email address and any other information you provide will be transferred to Buttondown. This transfer is based on your consent. Buttondown may process your data in the United States and has implemented safeguards to protect your data in accordance with European data protection standards.

For more information, please review Buttondown's privacy policy: https://buttondown.email/legal/privacy

6.2 Cloudflare (Website Hosting and Security)

Our website is hosted on Cloudflare, which provides content delivery network services, security, and hosting. Cloudflare may collect and process technical data such as your IP address and browsing activity to provide these services. This processing is based on our legitimate interest in providing a secure and efficient website.

For more information, please review Cloudflare's privacy policy: https://www.cloudflare.com/privacypolicy/

6.3 Ti.to and Stripe (Ticketing and Payment Processing)

We use Ti.to to manage ticket sales for our conference. When you purchase a ticket, your personal information will be processed by Ti.to. For payment processing, Ti.to uses Stripe, which will handle your payment information. This processing is necessary for the performance of our contract with you. Both Ti.to and Stripe may process your data outside the European Economic Area and have implemented appropriate safeguards.

For more information, please review Ti.to's privacy policy: https://ti.to/privacy

For more information about Stripe's data practices, please review Stripe's privacy policy: https://stripe.com/privacy

7. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

For conference registrations and communications, we typically retain data for up to 3 years after the event. For newsletter subscriptions, we retain your data until you unsubscribe or request deletion.

8. Data Security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. We limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.

9. Your Rights

Under the GDPR and applicable data protection laws, you have the following rights:

Right of Access: You have the right to request a copy of the personal data we hold about you.
Right to Rectification: You have the right to request correction of any inaccurate personal data we hold about you.
Right to Erasure: You have the right to request that we delete your personal data in certain circumstances.
Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data in certain circumstances.
Right to Data Portability: You have the right to request that we transfer your personal data to you or a third party in certain circumstances.
Right to Object: You have the right to object to our processing of your personal data in certain circumstances.
Right to Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw your consent at any time.

To exercise any of these rights, please contact us at ahoy@ahoysocial.eu.

10. Complaints

If you have any concerns about how we handle your personal data, please contact us at ahoy@ahoysocial.eu so that we can address your concerns.

You also have the right to lodge a complaint with the relevant data protection authority in Germany or your country of residence. The lead data protection authority for Korfmann Ventures UG (haftungsbeschränkt) in Germany is:

Der Hamburgische Beauftragte für Datenschutz und Informationsfreiheit
Ludwig-Erhard-Str. 22, 7. OG
20459 Hamburg
Website: https://www.datenschutz-hamburg.de/

11. Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new privacy policy on this page and updating the "Last updated" date at the top of this policy.

We encourage you to review this privacy policy periodically for any changes.

12. Contact Us

If you have any questions about this privacy policy or our privacy practices, please contact us at:

Korfmann Ventures UG (haftungsbeschränkt)
Parkallee 7
20144 Hamburg
Germany
Email: ahoy@ahoysocial.eu

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